Setting the StageIf property registration is a new venture for your agency or you are re-engineering the processes surrounding the registration of properties then you know that one of the problems your agency faces is bringing people into compliance. With the need to gain high levels of compliance from rental owners many agencies struggle with automating a process and housing all the needed information for property registration online. Registration programs are a large undertaking given the volume of applications, inspections, fees and renewals.
Goals & BenefitsHEALTH & SAFETY When an agency is enforcing property registration policies, there are several goals the agency is working to accomplish. One of the main goals of an agency is to ensure the health and safety of occupants in the property. When an agency is implementing the property registration process, they are looking at three different measures to determine the safety and condition of short and long term properties.
- Occupancy Class: An agency will check the Occupancy Type of a location. This will determine if the property is capable of the described use and if the use complies with established Zoning ordinances.
- Occupancy Capacity: The agency determine the maximum occupancy of the property, obtain the total number of current occupants and may collect the contact information for the occupants.
- Occupancy Condition: The agency will inspect the registered property to determine if the structure is in habitable condition.
A benefit for both the agency and renter when completing the property registration process is the availability of open and easy communication related to city news, emergency events and compliance requirements.
Types of Registrations
When beginning to establish a property registration process it is key to know the standard definition of the types of rentals and circumstances you will encounter in the registration process. Below are the four key definitions to know related to types of property registration categories.
- Landlord Registration: is the process of ensuring up to date information is available on the managers of rental properties.
- Short Term Rental: are typically property rented for less than 31 nights. The most common examples of short term rentals are Airbnb and VRBO.
- Long Term Rental: rental properties that typically are rented for a stay length of 31 nights in many cities. Long term rentals can include apartments, condos, and extended stay hotels.
- Vacant Property Registration: is the process of identifying and maintaining the safety of properties that are either unoccupied, foreclosed, or in default.