You’re an Asset Pro carefully managing your agency’s complex inventory
You’re an Asset Pro carefully managing your agency’s complex inventory
You’re an Asset Pro, carefully managing your agency’s complex inventory. That’s a difficult task, given the vast array of items and the number of people who use them.
We can’t reduce your inventory items or usage, but we can make it a lot easier to manage. When Asset Pros get serious, they turn to MyGov. At MyGov, we automate everything
What do you struggle with?
I struggle tracking material and equipment usage.
Knowing how much material you have on hand and the current condition of your equipment is critical for the day-to-day operations of your agency.
With MyGov’s fully integrated Work Orders module, any use of material on a job auto-updates your inventory, while any use of equipment auto-updates its usage. This allows the Asset Manager to auto-prompt you for material orders or to auto-schedule equipment maintenance.
I struggle tracking orders and keeping inventory in stock!
With the number of inventory items coming in and out of your agency, it can be difficult knowing when to order, what’s been ordered or needs to be reordered.
To make ordering easy, MyGov allows you to set a trigger value for reordering low inventory. Then, when the inventory reaches this threshold, you will get auto-prompts and a to-do list of items to order. MyGov also includes a favorite vendor tool for easily tracking orders by vendor.
I spend too much time trying to balance my inventory!
Even the most cautious of us can be off sometimes between our electronic records and our actual inventory.
To solve this, MyGov includes a built-in cycle count tool, which auto-prompts you to count certain areas at set intervals, then gives you a simplified way to enter and correct counts on the fly. MyGov even includes a UPC labeling and lookup tool for easy lookups.
I worry about missing scheduled maintenance deadlines.
How do you track the required maintenance for so many pieces of equipment? Solve with MyGov’s built-in automation tools.
MyGov allows you to define the work to be completed using predefined conditions, such as time, hour meter or odometer, then auto-triggers your specific maintenance jobs in the fully integrated Work Order module. No need to worry again about missing deadlines!
I spend too much time trying to find buried infrastructure!
Trying to find buried infrastructure by pulling out old paper maps or asking someone who has been around a really long time is time consuming and risky.
We solve this by displaying infrastructure on a map alongside your location so you know just where to find it. We can automatically pull this from your existing GIS, or you can create it with our fully integrated GIS Mapping module.
I spend too much time sending reports to people!
Everyone wants asset data – vendors, managers, finance and council members. Compiling and distributing custom reports takes a lot of time.
With MyGov’s included Report Builder, you can easily set up custom reports that run at set times, auto-distribute these to an email list or allow people to subscribe to these reports via the included Public Portal.
Common Asset Types Our Users are Tracking
Some of Our User’s Favorite Features
What Our Users Are Saying
When looking for an asset management system, we wanted software that could make informed, cost-effective decisions around asset data, extend the serviceable life of assets to reduce capital expenditures and more. We found it all with MyGov.
Augusta, Kansas
Frequently Asked Questions
Time
How long is this going to take?
Most agencies install Asset Manager in six weeks. Time depends mostly on how quickly you submit the requested items. We will get our part done according to the six-week implementation plan.
Training
What kind of training will we receive?
Excellent, online training from a dedicated trainer who will teach you how to run your system using your actual setup. Also, if you forget something, add new people or want to learn something totally new, all training is available to you using the built-in “MyGovU” – our online video learning platform.
Support
What is your support like?
Crazy fast with an average response time of less than four minutes on submitted support tickets. Yes, we use support tickets for all support questions. You are also welcome to call us, but the call will convert to a support ticket since this is our audit trail of all support interactions.
Imports
Can you import my old data?
Yep, we have a built-in import tool just for Assets. You can use the tool without us, or hire us to clean your data then use the tool. FYI, we also have built-in import tools for related data sets, such as locations, owners and contacts.
System Requirements
Are there any additional hardware or software I need to buy?
Yes and No. No, in that the system runs on any device that has Internet access and a browser. Yes, if you want to conduct work in the field, you need a good tablet with a cell connection to the Internet and a built-in camera. We highly recommend all Crew Leaders have a field tablet.
Other Modules
Are there other modules that are required or recommended?
You can run Asset Manager by itself, but most agencies also use the Work Order module and the GIS Mapping Tool. Work Orders tracks jobs, usage and costs related to workers, materials and equipment and auto-updates your Asset Manager module. The GIS Mapping Tool locates your assets and infrastructure, routes your work orders and jobs, and allows you to start work orders from the map.
Getting Started
How do I get started?
Start with a brief consultation. We’ll ask a few questions to see how well our solutions fit your needs. If we are a good fit, then we will set a demonstration. If you like what you see, we will send you a quote. Once you approve the quote, we will send you a contract for signature and an implementation schedule with a go-live date.
